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VACANCIES | WHIWHINGA MAHI

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Te Taurima - Executive Assistant (Te Taituarā)

Location: Whanganui

Employment Type: Permanent

About the role

Based in beautiful Whanganui Te Oranganui is a kaupapa Māori organisation who offers a range of health and wellbeing services for whānau in the Whanganui region and surrounding districts. 

 

Te Taituarā is the business unit of Te Oranganui and is the one service that supports all other Te Oranganui services internally from a back office perspective.

 

Te Taituarā team (Support Services) aims to provide a seamless and highly efficient engine-room support team to kaimahi and whānau. This team contributes to the organisation’s strategic mission through:

  • Ensuring kaimahi are provided the right tools and support to get their job done

  • Maintain effective performance and compliance across the organisation

  • Provide an interface for the public to obtain and engage in our services

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About the role

The purpose of Te Taurima is to provide high-level administrative and executive support to the Mātaiwhetū – Chief Executive Officer and 4 x Mātaiawa – General Managers. This includes leading projects, events and providing secretariat functions to various internal and external fora.

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About you

The ideal candidate will be experienced and highly organized. You will have exceptional communication skills, a proactive approach to problem-solving, and the ability to manage multiple tasks efficiently in a fast-paced environment. You will also show commitment to Te Ao Māori me ōna tikanga.

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We offer a warm whānau focused work environment with a wide variety of benefits, such as:

  • Kaupapa Māori organisation

  • Regular Kapa haka and waiata

  • All staff Karakia & Mihi every morning

  • SuperLife Funeral Insurance

  • EAP & Supervision

  • Workplace wellness programme

  • Whānau events and activities

  • Diverse work environment

  • Workplace development

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Applicants for this position must have NZ residency or a valid NZ work permit. Please include:

  • Covering letter

  • Up to date CV

  • Fully completed TOT Application form.

Who You Are

Experience & Qualifications

  • Tertiary level qualification (Level 6 or higher) in Business Administration or a commitment to attain one within two years

  • Proven experience in a busy Executive Assistant or Senior Administration role with accountability for a wide variety of complex administration and secretariat tasks

  • At least 5+ years’ experience in a similar role


Essential Skills

  • Excellent administration, support skills and experience

  • Minimum typing speed of 60+ words per minute with high accuracy

  • Demonstrated organisational and planning ability for the successful completion of work

  • Excellent Microsoft Office skills including Outlook, Word, Excel, Adobe and PowerPoint

  • Strong information gathering and analytical skill

  • Excellent minute taking skills

  • Accuracy and attention to detail

  • Relationship Management


Personal Attributes

  • Commitment to whānau, hapū and Iwi

  • A friendly “Can Do” attitude

  • Commitment to Te Reo Māori me ōna tikanga

  • Ability and willingness to work positively as a member of a team

  • Discretion and confidentiality


Physical Attributes 

  • Occasional lifting up to 10 kg

  • Must be able to work in an office environment

  • Manual dexterity needed for keyboarding and other repetitive tasks

  • Sitting for extended periods of time

  • Hearing and speech sufficient to communicate with others enabling direct and telephone communication

  • Visual ability sufficient to read accurately, write/record in a legible manner and perform normal duties of this position

 

Other Requirements

  • Current clean, NZ full driver’s license

  • Must be able to pass Te Oranganui’s background check process

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